- We’ve spent most of the Fall semester writing new content for the external website. This affected all of the Academic Programs, as well as the Admission and Advancement/Alumni offices.
- The underlying servers, platforms and content management systems were installed, and we’ve started reviewing options to provide the ability to simultaneously search both the internal and external web sites.
Planned Go-Live January/February 2014
New External Truman Website – www.truman.edu
- As part of the new website architecture, we will have an “offices” page that will link to all of our existing site web pages (i.e., it will link to our existing sites like its.truman.edu). This will ensure that all existing information remains available from the external site until it is properly transferred.
- The websites not yet converted for the go-live phase will have a revised template applied to them, which will make them look very similar to the newly created websites. This will ensure anyone visiting our website will experience a consistent look and feel when viewing our information. The new template design takes into consideration the size of the device you are using, and automatically adjusts how the information is displayed.
- Users who try and access the old websites for all of the Academic Programs, Admission and Advancement/Alumni offices will be redirected to their new location. We estimate we will be redirecting approximately 50 offices at the time we go-live with the new system.
Searching Truman Websites – Until our new search tool is in place, we will continue to use Google to provide a comprehensive site search. The “offices” links from the new www.truman.edu site will still index all internal data as well as the new external data.
Application Updates – For our website go-live, the global applications for handling Forms (i.e., Form Builder) and the automated Directory tool will be converted for use in WordPress. All other applications accessed through secure.truman.edu will remain as they are for now, and will be converted at a later date.
TruView Changes and Internal Content – The TruView portal will have a noticeable change to the “Inside Truman” channel when the new external website goes live. “Inside Truman,” a WordPress web site, is located inside the TruView portal, and this site will have a new template applied so that mobile devices will have a better experience accessing the data. The template will be similar to the one used on the external webs site, but will have some differences to remind the user that the data they are reviewing is internal only.
Any internal-only materials for our Academic Programs, Admission, and Advancement/Alumni will be located in the “Offices” or “Academic Programs” section of “Inside Truman.”
All other offices listed in the “Offices” section will point to the existing web site subdomains (for example, the Information Technology link will point to its.truman.edu). This is so that we can coordinate the migration of all offices to the WordPress site during the Spring semester.
In addition to changes to the existing TruView portal, IT is also upgrading the portal infrastructure, and will have a new test site available for further review and analysis.
Measuring Website Effectiveness – The new website content is being written in such a way that will allow us to use Google Analytics to better track the effectiveness of our website.
Migrating Remaining Departmental Websites – We will continue migrating departmental websites to the new structure, focusing on migrating those with the most internal content first. This will allow us to remove internal-only content from the external website in the most expeditious fashion.
Here is the high-level plan for accomplishing the migration:
- Jan 4 – Feb 15 – Departments will be asked to fill out a web inventory document identifying if their content is public, internal-only, or both (IT will provide the inventory to the departments). Based on these responses, the Web Advisory Team will determine a priority order for migrating departmental data.
- Beginning around March 1, staff on the IT web team will begin the initial conversion of the departmental websites to WordPress, and this work will be done in priority order. Departments will then be able to review the work done and make any adjustments necessary. Additionally, there will be workshops for departmental webmasters so that they will be able to manage their content after the migration is complete.
- Once a department’s site is converted, the “offices” information on the external web site will be changed to include a short bio about the department, a link to any information that should remain public, and links to internal data will be removed. Any redirects from the old websites will also be done at this time.
- We estimate there are approximately 200 sites that that we will migrate, and expect some of this work to continue through the summer, especially for those sites that may need extensive work (like the Library and Residence Life).
Searching Truman Websites – Getting a comprehensive search tool in place is one of our highest priorities for the spring, and as soon as this is in place, we will make this tool available for current faculty, staff and student use. It is important that our campus community be able to easily search across all content, regardless of its location. (The external public will continue to use Google Search or other external search tools.)
New External Truman Website – The public web site will continue to evolve as departmental web content is migrated to the appropriate location. The data on this site will continue to be reviewed and managed by Publications and Deanna Rood, with the possible assistance of a website error-checking tool.
TruView Changes – The software used by the TruView portal needs to be upgraded, and while doing this, there are several changes planned for the system as well, including:
- Changes to the tab structure will be required
- Google Gmail and Calendar will be integrated more tightly into the system
- The authentication system will allow for better single sign-on integration
- Enhanced search capabilities
The current plan is to have any changes completed and ready by May 1st so that they are ready in time for New Student Orientation. We will of course work with those offices that rely heavily on TruView during this upgrade and review. Should we find that we’re not in a position to upgrade before New Student Orientation, we will wait for the end of summer and upgrade for start of the Fall semester.
Automation Tools – ITS will continue to research automation tools for our websites, with plans to research additional plug-ins that can be added to our WordPress environments.
Application Updates – For those applications or websites that currently require a log-in to access the system, we plan to migrate all of these to the same authentication system used by the TruView portal and other on-site applications (this system is called CAS).
TruView Changes – Live with the new system
Migrating Remaining Departmental Websites–
- We will continue migrating departmental websites as needed. The sites requiring more extensive work will most likely extend into this timeframe.
- At this time, we will also begin to migrate any web sites not identified as departmental web sites. These sites need to be moved so that the old application platforms can be decommissioned.
Application Updates – The summer will be used to rewrite/port applications to WordPress or other appropriate platforms. They need to be moved so that the old application platforms can be decommissioned.
Fall 2014 – (these activities are estimates, and will be revised as more information is available)
TruView Changes – It is possible that the upgraded system will allow for enhanced integration with the self-service Banner features (like registration, advising, etc.), and if so, we will incorporate some of these changes at this time.
Migrating Student Organization Websites – Migrate any remaining student organization web sites from the old system to WordPress. These sites need to be moved so that the old application platforms can be decommissioned.
Application Updates – Complete the port of the old applications to WordPress or other appropriate platforms. They need to be moved so that the old application platforms can be decommissioned.
Decommission the old application platforms. It should be noted that this is the best-case scenario, and it will likely take longer to port all of the applications.